Promoting Bodybuilding, Health and Youth across Madhya Pradesh Building Champions, Fitness and a Healthier Madhya Pradesh Committed to Clean Sports, Fair Competition and Anti-Doping
+91 9827360755Phone tiwari.atin@rediffmail.com

Privacy Policy

Rajya Sharir Saushtav Sanstha, Ujjain, Madhya Pradesh ("RSSS", "the Federation" or "we") respects your privacy and is committed to protecting any personal information shared through this website (mprsss.in). This Privacy Policy explains how we collect, use, store, share and safeguard your personal data and the rights you have in relation to it.

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1. Definitions
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  • "Personal Data" means any information relating to an identified or identifiable natural person.
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  • "User" means any person accessing, browsing, viewing or using the Website.
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  • "Officials" means the President, Secretary, Executive Committee members, office bearers, members, employees, volunteers, coaches, referees, judges, staff and representatives of RSSS.
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  • "Data Controller" means Rajya Sharir Saushtav Sanstha, Ujjain, which determines how and why your Personal Data is processed.
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2. Information We Collect
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We may collect the following categories of information:

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  • Identity and Contact Data: name, email address, phone number, postal address, date of birth, gender, photograph, government ID or any identification number you provide through forms or membership applications.
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  • Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, device identifiers, and other information about how you access and use the Website.
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  • Usage Data: information about how you use the Website, which pages you view, and the resources that you access.
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  • Communication Data: records of any correspondence, queries, feedback or complaints submitted through contact forms, email or telephone.
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  • Transaction Data: details of payments, fees or donations made to RSSS, where applicable.
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  • Special Categories: health, fitness or medical data provided for participation in championships or selection trials, subject to your explicit consent.
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3. How We Collect Information
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We collect Personal Data when you:

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  • Fill out contact, membership, championship entry, affiliation or other forms.
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  • Register as a member, athlete, coach, referee, judge or official.
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  • Communicate with us by email, telephone, post, social media or in person.
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  • Visit or browse the Website (through cookies and similar technologies).
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  • Attend or participate in our events, training camps, championships or meetings.
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4. Purpose and Legal Basis for Processing
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We process your Personal Data for the following lawful purposes:

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  • To communicate with you and respond to your queries, applications or feedback.
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  • To manage membership, athlete records, championships, selections, results and affiliations.
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  • To maintain safety, security and integrity of our events, premises, digital platforms and community.
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  • To comply with legal, regulatory or sporting-body obligations, including anti-doping, age verification and tax requirements.
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  • To promote bodybuilding, health and fitness and send you information about events, circulars and achievements, where permitted by law or with your consent.
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  • To enforce our rights, defend legal claims and protect RSSS and its Officials from fraud, misuse, defamation or unlawful conduct.
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The legal bases for processing include your consent, the performance of a contract or pre-contractual steps, compliance with legal obligations, and our legitimate interests in operating the Federation safely and effectively.

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5. Cookies and Similar Technologies
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The Website may use cookies and similar technologies to distinguish you from other Users, to improve your browsing experience, to analyse traffic and to maintain secure sessions. You can set your browser to refuse cookies; however, some parts of the Website may not function properly.

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6. Sharing and Disclosure of Personal Data
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We do not sell or rent your Personal Data to third parties. We may share your data with:

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  • Indian and international bodybuilding and sports federations, government sports authorities, anti-doping agencies and event organisers, where necessary for legitimate sporting purposes.
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  • Service providers who assist us with IT, payment processing, communication, data storage or event management, under strict confidentiality and data-protection obligations.
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  • Law enforcement, regulatory bodies or courts, where required by law or to protect our legal rights.
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Any third party receiving your data is required to use it only for the specified purpose and to protect it in accordance with applicable law.

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7. Data Security
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We implement reasonable technical, administrative and physical safeguards to protect Personal Data from unauthorised access, alteration, disclosure or destruction. Despite these measures, no internet transmission or electronic storage is completely secure. You acknowledge and accept that RSSS and its Officials shall not be liable for any unauthorised access, data breach, hacking, malware, interception or other security incident, except to the extent caused by our wilful misconduct or gross negligence.

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8. Data Retention
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We retain Personal Data only for as long as necessary to fulfil the purposes for which it was collected, to comply with legal, regulatory or sporting-body obligations, and to protect our legitimate interests. After the retention period, data is securely deleted, anonymised or archived in accordance with applicable law.

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9. Your Rights
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Depending on applicable law, you may have the right to:

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  • Access, review or request a copy of your Personal Data.
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  • Request correction, updating or completion of inaccurate data.
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  • Request deletion or erasure of your Personal Data, subject to legal or sporting obligations.
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  • Object to or restrict certain processing activities.
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  • Withdraw consent, where processing is based on consent.
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  • Lodge a complaint with the relevant data protection authority.
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To exercise your rights, please contact us using the details below. We may request proof of identity before processing your request.

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10. Third-Party Links
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The Website may contain links to third-party websites or social media platforms. This Privacy Policy does not apply to those websites. We are not responsible for their privacy practices or content. We encourage you to read their privacy policies before providing any Personal Data.

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11. Children’s Privacy
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We do not knowingly collect Personal Data from children under the age of 13 without verifiable parental consent. If we learn that we have collected data from a child without appropriate consent, we will take steps to delete it. Parents or guardians may contact us to review or request deletion of a child’s data.

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12. Safeguarding of RSSS and Officials
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By using the Website and providing your Personal Data, you expressly acknowledge and agree that the collection, use, processing, storage and disclosure of your data is at your own risk. You agree not to assert any claim, demand, action, proceeding or liability against RSSS, its President, Secretary, Executive Committee members, members, employees, volunteers, coaches, referees, judges, agents, affiliates and representatives ("Indemnified Parties") arising out of or in connection with:

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  • Any loss, unauthorised access, misuse, disclosure or alteration of your Personal Data, except where caused by the wilful misconduct or gross negligence of the Federation.
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  • Any decision, selection, ranking, result, membership status, affiliation or championship outcome based on or derived from your Personal Data.
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  • Any communication or publication made in good faith using data provided by you.
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  • Any third-party processing, platform or service used in connection with the Website or events.
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13. Governing Law and Jurisdiction
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This Privacy Policy is governed by the laws of India and the State of Madhya Pradesh. Any dispute arising from this Policy or the processing of your Personal Data shall be subject to the exclusive jurisdiction of the competent courts in Ujjain, Madhya Pradesh.

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14. Changes to This Privacy Policy
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We may update this Privacy Policy from time to time. The latest version will be posted on this page with the effective date. Your continued use of the Website after any changes constitutes your acceptance of the updated Policy.

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15. Contact Us
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If you have any questions, concerns or requests regarding this Privacy Policy or the processing of your Personal Data, please contact:

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Secretary, Rajya Sharir Saushtav Sanstha, Ujjain
41, Swami Palace, Shivaji Park, Dewas Road, Ujjain (M.P.) 456010
Email: tiwari.atin@rediffmail.com
Phone: +91 9827414447, +91 9827360755